PI Closeout Attestation Moving to eTRACS
PI Closeout Attestation Moving to eTRACS
When a sponsored project is completed, the Principal Investigator is generally required to attest that the project expenditures were reasonable and appropriate. The “wet ink” paper form previously e-mailed in this process has been moved to an eTRACS routing.
Going forward, Financial Analysts in the Office of Research Administration will route an eTRACS Change Request to each Principal Investigator before the Final Financial Report or final invoice is submitted. A copy of the prepared Final Financial Report or invoice will be attached. The Principal Investigator will receive an e-mail directing them to review and approve this eTRACS routing in much the same way they approve other eTRACS processes. The specific text of the attestation is listed below.
Principal Investigators do not need to initiate this routing themselves, nor should it arrive without notice. When sponsored projects end, Financial Analysts coordinate with Principal Investigators and appropriate departmental staff on the various processes associated with closeout and reporting. When Principal Investigators receive an e-mail requesting their review and approval, they should have the information necessary to attest confidently – prior to initiation of the eTRACS attestation process.
Note – this process affects sponsored projects managed by the Office of Research Administration. Projects managed by the Clinical Trials Office remain subject to that office’s procedures.
For additional information see the resources below:
- The eTRACS help page for this process is at:PI – Approving Closeout Attestation
- Additional guidance page at:701.01 – Automated PI Closeout Attestation
- Principal Investigator Attestation Text (will be presented for review in eTRACS):
o I certify to the best of my knowledge and belief that I have reviewed the report, that it is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the award. If this project involves US Federal funds, I further certify that I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812).