Planning for Subawards
The Office of Research Administration (ORA) Subrecipient Letter of Intent, which complies with the Uniform Guidance (2 CFR 200) and other federal laws and regulations, is used when an ECU principal investigator/project director (PI/PD) identifies another organization that will perform a substantive portion of the work on a project for which ECU receives funding directly from an external sponsor.
This form is intended to ensure eligibility of the organization to serve as a subrecipient, to assess the organization’s capability to appropriately manage the subawarded funds, to collect information required for reporting of subaward activity, and to identify research compliance requirements for the subrecipient organization. An official approval statement, to be signed by the subrecipient organization’s authorized official, serves as the formal commitment for participation in the project in accordance with the subrecipient organization’s statement of work and budget/budget justification.
Because certain certifications and information items determine the eligibility of the organization to act as a subrecipient on an ECU sponsored project, and because some certifications are required by some agencies at the proposal submission stage, the Subrecipient Letter on Intent is intended to be completed and submitted to the ECU ORA as part of the subrecipient organization’s subaward proposal submission during ECU’s proposal development phase. When formally executed, this form will serve as an inter-institutional agreement between ECU and the subrecipient organization to enter into a formal subaward agreement upon award of funds to ECU by the sponsoring agency. Unless required by the sponsoring agency for inclusion in the proposal, no separate dually executed letter of intent to establish such a formal subaward agreement is required by ECU.
The Office of Research Administration (ORA) requires that a budget and justification be included in all proposal submissions. This document assists the sponsors in better understanding of the financial requirements of a sponsored project.
For additional guidance, see 341 – Proposals Involving Subawards.